TCLL 2007 Planning

Before October 5:

• [x] Steve Campbell to get room for October 5, Nov 2, and Dec 7.
• [x] Sketch calendar [Steve]
  • [ ] Call Felix [Steve]
  • [ ] Call Sheila (CA Prez) [Steve]
  • [x] Collect school schedules [Suzanne]
• [x] Make registration flow chart / registrar job description [Steve]
• [x] Clear out old data on web site, prepare to accept registrations [Max]
• [ ] Improve form printing for web registrations [Steve]
• [x] Background research on Marketing MarketingPlan
  • [x] Draft flyer (without dates) [Suzanne]
• [x] Bring new treasurer up to speed
  • [x] Get Ted√ɬ¢√¢‚Äö¬¨√¢‚Äû¬¢s name on account
  • [x] Transfer files / Quicken data [Steve/Ted]
• [x] Create new board roster with names, positions, phones, emails to hand out [Helene] 2007-Board-Roster
• [x] Create a sponsorship plan [Charles]
  • chipotle
  • charles
  • krispy kreme
• [ ] Begin research on China/Japan trip [Steve / Charles]

October 5 Meeting Agenda

• Call to Order
• Approve Agenda
• Review/Approve Minutes from July meeting and Board Roster
• Open Period for League Members to address board
• (New) Treasurer Report
• Review Calendar Draft
  • Brainstorm additional major events
• Review/approve Marketing Plan
• Review/approve Registration Plan
  • Open House vs. Walk-in registration [Steve]
  • [ ] Need an organizer for Open House (if we decide to do it)
    • Brainstorm Open House format/events
  • [ ] Need a registrar
• Opening Day
  • Appoint Opening Day/Closing Day committee
  • Raffle vs. ??? (Do we really want to do a raffle)
    • If we do… Get something for every kid + a few big prizes
    • [ ] Need a prize organizer
    • [ ] Need a drawing organizer
• Rules / bylaws
  • [ ] Need a small committee, including a couple of minors/majors managers
• Managers
  • Appoint Coaches committee
  • [ ] Create a list of potential farm/minors/majors managers
• Umpire-in-chief
  • [ ] Need candidates
• Review sponsorship status / plan [Charles]
• Heads-up: possible China / Japan trip
• Discuss Snack Shack options
  • Appoint Auxiliary Committee
• Goals
  • Review last year’s goals
  • Select goals for this year
• New Business
• Review Action Items

November 2 Meeting Topics

1. Basics [Steve]
   1. Call to Order
   2. Approve Agenda
   3. Review/Approve Minutes from October meeting
   4. Open Period for League Members to address board
2. Treasurer’s Report [Ted]
3. Planning for 2007
   1. Marketing – Review Status [Suzanne]
   2. Calendar
      1. Any updates?
      2. Fall coaching clinic?
   3. Registration
      1. Status of web site / online registration
      2. [ ] Need an organizer for Open House
4. Name Committees
   1. Opening Day/Closing Day
   2. Rules / bylaws
   3. Coaches committee (will provide a list of potential managers/coaches)
   4. Snack Shack Auxiliary Committee
5. Umpire-in-chief
   1. [ ] Need candidates
6. Review sponsorship status / plan [Charles]
7. New Business
8. Review Action Items

December 6 Meeting Topics

1. Basics [Steve]
   1. Call to Order
   2. Approve Agenda
   3. Review/Approve Minutes from November meeting
   4. Open Period for League Members to address board
2. Treasurer’s Report [Ted]
3. Planning for 2007
   1. Marketing – Review Status [Suzanne]
   2. Calendar
      1. PCA clinic / initial coaches meeting?
   3. Registrar report
4. Committees
   1. Review / Update List and Membership
   2. Assignments for January
      1. Opening Day/Closing Day
      2. Rules / bylaws
      3. Coaches committee (will provide a list of potential managers/coaches)
      4. Snack Shack Auxiliary Committee
5. Review sponsorship status / plan [Charles]
6. New Business
7. Review Action Items

January Meeting Topics

• Wiki Tutorial [Max]
• Report from Rules / bylaws committee
• Report from registrar
• Report from Opening/Closing Day Committee

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